FINAL WALK THROUGH CHECKLIST

Your assigned venue coordinator will reach out to you to schedule your final walk through 4-6 weeks prior to your event date. Your planner and caterer are encouraged but not required to attend this meeting. This list below is a guideline of what will be discussed during this meeting. All details listed below are due at noon the Monday prior to your scheduled event date.

This deadline is necessary in order to insure that all details are correctly executed for your event.

EVENT HOST:
DATE:
Primary Email:
Primary Phone:

HEAD COUNT:

DAY-OF-COORDINATOR:
Name/Contact Info

CATERER:
Company Name/Primary Contact
Number of Staff: (Servers & Kitchen staff)

BAR:
Company Name/Primary Contact
Number of Staff: (Bartenders and Bar backs)

OTHER VENDORS:
Company Name/Primary Contact 

TIMELINE:
Broadway Delivery Date/Time
All other Delivery Times
Caterer/Staff Arrival Time
Guest Invite Time
Ceremony Time
Evening Events
Event End
Caterer Departure Time/Hard Out time: (1 Hour After event end/guest departure time) Broadway Pick up Date/Time
Other pick up times for any other vendors

FLOORPLAN:

INSURANCE:
You or your caterer are required to submit a copy of insurance to the venue. We require $1M general aggregate/$1M per occurrence including property damage. Your policy should include host liquor liability if you are serving alcohol.

GREEN BUILDING RENTALS:
# 6-ft tables
# 60" round tables
# 30" round tables (30” or 42” High)
# Folding Chairs (Mahogany or White)
# Barn Tables - $95 per table
# Tolix Chairs - $8 per chair
Light Curtain - $250 per set
Light Drape - $350

SOUND:
Yes or no
Any special instructions? DJ or Band?

PROJECTOR:
Yes or no
Screen?

STAGE:
Yes or no
Size ( four 8’x4’ Pieces) | Height (7”, 12” or 24”) 

OUTDOOR SPACE:
Bar piece?
Furniture:
- (5) Wood Tables & chairs
- (4) Mosaic Tiled Tables & Chairs

THINGS TO CONSIDER:

  • Breakdown Strategy
    • Who is responsible for florals (can guests take them)
    • Personal items (Family photos, décor, guestbook)
    • Gifts & cards
  • Who will be returning the following morning to pick up remaining items between 9-11AM and please provide contact info?
  • Will you be using either of the chalkboards (large or medium)?
  • All candles must be enclosed in votives or hurricanes. Glitter, confetti and sparklers are NOT permitted In the venue or on the surrounding streets. 

END OF THE NIGHT PACKING LIST
Guests can take;
Can be thrown away:
To be packed & brought home:
Picked up the following day:

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